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    REPRODUCTIVE & CHILD HEALTH (RCH) PORTAL

    • Date : 01/01/2011 -

    REPRODUCTIVE & CHILD HEALTH (RCH) PORTAL (FORMERLY MCTS-MOTHER & CHILD TRACKING SYSTEM):

    A.  Background:-

    Reproductive & Child Health (RCH) portal, is web based reporting software, under RCH-II programme for name based tracking of health services delivered to eligible couples, pregnant women and children. As per the instructions by Ministry of Health & Family Welfare (MoHFW), Delhi, it has been rolled out in the state primarily as Mother & Child Tracking System (MCTS) since January 2011. In July 2011, Central Government declared it as Mission Mode Project (MMP) under National e-Governance Plan (NeGP) to expedite its implementation. It was implemented both in rural & urban area.

    It was switched over to RCH portal which is expanded version of MCTS. The software is accepted by GoI and hosted on Central Server of National Informatics Centre (NIC), Delhi and data is being captured from all over the nation in uniform parameters.

    B.   Aim and Objectives:-

          Aim:-To strengthen the monitoring of RCH indicators – IMR & MMR through name based tracking of health services delivered to eligible couples, pregnant women & children.

         Objectives:-

    Name Based Tracking of:

    1) Eligible couples – registration and updation for contraceptive usage & sterilization services.

    2) Pregnant women – registration and updation for ANC, Delivery & PNC services.

    3) Children – registration and updation for immunization services.

    To Facilitate:

    1) Follow up of contraceptive usage & provision of sterilization services to eligible couples.

    2) Close monitoring of regular checkups & service delivery to pregnant women with essential health services

    3) Full immunization of pregnant women & children.

    4) Follow up of dropouts and track service delivery

    5) To promote safe institutional deliveries.

    C. Coverage:

    All districts and corporations of Maharashtra State – All rural,urban and slum & slum like areas in corporation are covered under RCH.

    D.  Physical data capturing:

    New Village wise integrated RCH-1 Register was printed as per MoHFW guidelines &implemented from year 2015-16 replacing old registers. The data required for uploading on RCH portal need to be captured in RCH register. RCH-II register version 2.0 is now being implemented in the state, in this version all type of services of one beneficiary are captured in one page.

    E.   Online Data Capturing:

    1. Village profile – Census Population, estimated annual targets for eligible couple, pregnant women & live births, service providers for the village etc.
    2. Health providers – ANM, ANM2, MPW, GNM, etc.

    ASHA workers, Link workers, CHV, AWW etc –in rural and urban areas.

    1. Eligible couples –as per family health survey.
    2. Pregnant Women – from women registered in eligible couples & tested positive in pregnancy test.
    3. Children – for immunization services

    F.   Modes of Data Entry:

    Online data entry by using RCH Register is the mode of data uploading in the software. Data is entered at respective facility level where computer system & internet connectivity is available. ANMOL (Non-AIS i.e. Non anmol intermediate server) Application is being implemented in the state from year 2023-24. ANMOL android application is used for online and offline data entry, the application is available on Google play store. The application can be downloaded by ANM/MPW. The eligibility criteria for use of this application is ANM/MPW registered on RCH portal with her/his mobile number. After that ANM/MPW is eligible to login ANMOL application, user ID is RCH ID of ANM/MPW. All RCH portal data elements are added through ANMOL application. After login ANMOL application registered ANM sub-health facility data will be downloaded by ANMOL application. Online and offline both modes are available. Data needs to be synchronized time to time whenever internet connectivity is available; data gets automatically updated on RCH portal server through ANMOL application.

    G.  Approach to RCH Portal:

    The following steps need to be observed to use RCH Portal.

    • Go to RCH portal website using Internet browser.
    • Open the portal with the help of user login ID and password provided. OTP will be received on user’s mobile number.
    • At first, every time observe the notice board for any new instructions, letters, circulars, scroll message on the website etc.
    • Complete the health provider & ASHA worker registration and regularly update the information in case of any change. Facility available in RCH portal to transfer ANM, MPW, ASHA etc. from one location to other.
    • For the registration of village profile, service providers, beneficiary registration & service delivery updates use data entry section.
    • Data entry section can also be used for search of beneficiary, migration of beneficiary and telephonic data verification over the portal by GOI – MCTFC (Mother and child tracking facilitation centre).
    • Various types of reports can be accessed through Report section.

     

     

    H.  Operationalisation of RCH Portal:

    1) Ensure that all prospective & retrospective information of beneficiary is recorded in RCH register at any time of service.

    2) Ensure all correct hierarchy of mapping from district to village level in RCH software Application.

    3) Health providers, ASHA & Anganwadi Workers need to be mapped correctly at appropriate centres and villages.

    4) All questions in the data entry form with red star mark are mandatory fields & data need to be provided without fail. For that matter the same data need to be recorded compulsorily in RCH register and portal.

    5) Village/health facility profile registration needs to be completed before registration of beneficiaries in respective areas. Without registration of village/health facility profile entry we cannot do anything in RCH portal. Village/health facility profile registered once in a year but can be updated throughout the year.

    6) The age group for women in Eligible couple (EC) registration form is 15 to 49 completed years & for child it is from 0 to 5 completed years. Accordingly the beneficiaries need to be registered properly.

    7) Direct entry of pregnant woman is not allowed in the RCH software and she must be first registered as eligible couple in EC form wherein she can be marked as pregnant to be shown in pregnancy registration module.

    8) 12 digit ID number generated for wife in eligible active couple will be continued same as her pregnant woman ID when she will become pregnant.

    9) Pregnant woman’s record need to enter in various sub sections like Registration form, Medical Form, ANC Form, Delivery form, Infant form followed PNC form through in built validation checks.

    10) After abortion or after PNC gets over for a pregnant woman she need to be re-register in EC tracking form with same ID.

    11) After delivery & registration of live birth in the system, 12 digit unique ID will be generated for a child and the child will be shown in immunization tracking form for immunization services.

    12) A case of eligible couple will be closed in event of inactive, death, sterilization, age barred etc. while a case of pregnant woman will be closed in event of death, age barred, post-partum sterilization etc. A case of child will be closed in event of death, age barred etc.

    I.      Computer generated 12 digit unique ID:

    After registration of new beneficiary on RCH portal 12 digit unique ID is generated for every case. Initial 12 digit ID is generated for wife when she is in eligible couple which get carry forward (same ID) when she becomes pregnant. Separate 12 digit ID is generated for child when he/she will be registered as live birth immediately after delivery. The 12 digits will include 1 for (Mother) or 2 for (Child) + 2 digits (state code) + 9 digit (auto generated number-running over the state). The 12 digit unique ID is most important part of RCH system to track the beneficiaries in the software database.

    J.    System of Tracking:

    RCH software enables tracking of following three components.

    1) Beneficiaries –for health service delivery& drop outs.

    2) Service providers – for reporting of services provided.

    3) RCH Portal users –on the basis of use of facility/ sub-health facility level login IDs & user activity log.

    The various phases of tracking system for beneficiaries can be explained in following steps.

     

    1. New registration –

    The new beneficiaries (Eligible couple for Contraceptive usage & sterilization services, Pregnant Women for ANC, Delivery & PNC and Live births for immunization) are registered in the online RCH software using their identification profile to generate 12 digit unique ID.

    1. Allotment of health provider & ASHA Worker –

    At the time of beneficiary registration in the software health provider (like ANM, ANM2, MPW, link worker, GNM, CHV) is linked with each beneficiary as per the service area allotted. In rural area each beneficiary is also linked with respective ASHA of that village.

    1. Transfer of Unique ID to RCH Register & beneficiary

    At the same time after registration of beneficiary on the portal, 12 digit unique ID generated is noted down by ANM/User on the RCH register against the name of beneficiary and later on transferred to beneficiary card (ANC card & immunization card) by respective ANM. The ID is also getting can be communicated to concerned beneficiary through ANM/portal.

    1. Work plan generation for due services –

    As per the beneficiaries allotted, monthly work plan is generated on RCH portal data entry section of the health provider & ASHA worker depending on the due services. They are supposed to track these beneficiaries on priority basis in their respective catchment area for delivery of services. The mandatory captured mobile number of beneficiary can be used to take information of services and to record on the work plan if beneficiary is outside catchment area. The filled work plans with recorded service delivery dates need to be returned to data entry point for data entry. Due services work plan should be utilized in every outreach sessions for effective services.

     

    1. Service delivery record update –

    To update health services & other related parameters, beneficiary can be tracked in the system by name within district and by ID within state. The beneficiary can also be tracked with the help of registration number as well as with her available identification details registered in the portal data base.

    1. SMS alerts to beneficiary & health provider –

    After registration, text SMS will be sent on beneficiary’s & ANMs mobile number informing unique RCH ID.  

    1. Reporting and monitoring:
    2. Registration Count Reports – They are useful to monitor registration of beneficiaries and need to be monitored on daily basis. It must be ensured that all beneficiaries in the catchment area need to be enrolled in RCH portal at the earliest to provide 12 digit unique ID.
    3. Services updation reports – They are useful to monitor ANC, Delivery & PNC services provided to pregnant women & immunization services provided to children against their corresponding due services for each month. It should be ensured that service data of beneficiary need to be updated regularly in the software as soon as it is collected & recorded in the RCH register.
    4. Work plan generations- Following types of work plans for due services are useful for micro planning of health service delivery.
    • Work plan for
    • ANC
    • Delivery
    • PNC
    • Infant and Child Immunization.
    • Facility wise
    • Health provider wise
    • Beneficiary wise

    Printouts of work plans need to be provided to ANM & ASHA workers on regular basis to track the beneficiaries for due services. Furthermore the work plans need to be generated using facility logins to have a track on users.

    1. Dash Board Report – Various Dash board reports including mother & child fact sheet as well as indicator wise reports in tabular & graphical form are displayed. They represent qualitative data & need to be reviewed regularly.
    2. Tracking Reports – They are most important reports to monitor the drop outs during service delivery on the basis of LMP cohort for pregnant women and DOB cohort for children. tracking for LBW babies, tracking for severely anaemic and with ANC complication pregnant women reports are generated
    3. Line listing of Targeted Focussed Group beneficiaries – Tracking of high risk, severely anaemic pregnant women as well as low birth weight babies & teenage pregnancies is importing activity of monitoring through RCH portal. The line listing of all such beneficiaries need to be generated for further tracking purpose.
    4. Data verification reports – The contact detail information of beneficiaries as well as health providers & ASHA workers verified through direct telephonic calls to them, need to be updated instantly whenever any wrong, incorrect or incomplete information is found on portal.
    5. RCH user ID

    User password is being expired automatically after 180 days, it should be reset again from district level, after that user needs to generate new password.

     

    1. Data Verification by Call Centre:

    Data related to contact details, identification details of Health providers & ASHA workers and services provided to beneficiaries which is being entered at the field level is verified by directly telephonic calls through call centres at national level and state level.

    O. Validation of Health Providers & ASHA and their contact details:-

    This is one time activity and need to be worked out soon after the registration of new Health worker & ASHA worker in RCH portal or in case of change of mobile number. The mobile number of all Health workers & ASHA workers registered in RCH portal must be validated by direct telephonic call on the mobile number and reporting correct response in verification module in the portal.

    P. Notice Board:-

    Central Governments& State Governments guidelines, notifications, letters, circulars, informative material in the form of manuals, videos, presentation are displayed on the notice board for widespread awareness.

    Q. Facilities covered under RCH portal:-

    All Public Health Institutions providing RCH Services– SC, PHC, RH, SDH, DH, WH, MCH, & institutes from corporation & council area along with other peripheral units are the facilities who can access RCH portal for data registration and recording of services.

    R. Manpower &infrastructure:-

    There is availability of Health providers/ANM/MPW/DEO’s at all facilities for data entry. Existing manpower is deployed and infrastructure utilized. The state help-desk/ RCH portal cell is located at State Family Welfare Bureau, Pune for technical support.

    S. Effective Implementation of RCH

    • Real Time Data Entry :- The service delivery date need to be updated in RCH software within 3 days of service delivery in the field.
    • RCH implementation in the area need to be monitored on real time data entry basis.
    • All eligible couples, ANCs & Live Births need to must be enrolled in RCH and any backlog registration thereof should be completed on campaign mode.
    • Services to be delivered should be as per the work plan of current month which should be updated on the portal in same month for effective reflection of real time data.
    • Line listing should be generated every month and kept at District to Sub center level for tracking of beneficiaries of :

    – Severe anemic Pregnant Women

    – High Risk Pregnant Women

    – Low Birth Weight Babies

    • Ensure following regular activity

    – Complete reporting of data &full service updation

    – Correct & updated mobile numbers, information of beneficiaries

    – Correct & validated mobile numbers, information of all Health Providers and ASHA workers.

    T. Key action points for Medical Officer

    1. Self sensitization& training of Staff in RCH concepts – All staff need to be trained in active tracking concept of RCH, Real Time Data Uploading, and utilization of data.
    2. It should be kept in mind that for RCH portal there is Continuous Data Entry –
    • Beneficiary Registration at the earliest as on when detected & recorded.
    • Service Data Updation by Real Time Data Entry immediately after service delivery.
    1. The data need to be registered at appropriate levels & in proper villages.
    2. There should be proper allotment of beneficiaries to Service Providers in the software as per the availability.
    3. Work plan should be generated in each month for each health worker & for facility level.
    1. There should be regular distribution of blank work plans to health workers &timely collection of filled work plans for regular service data updation.
    1. Line Listing for follow up Tracking of beneficiaries need to be generated like Severe anemic, High Risk, Teenage pregnant women & LBW babies
    2. Mobile number of beneficiary along with other information need to be corrected immediately which has been found during online data verification.
    1. Every health provider/ANM/MPW should use ANMOL application regularly.
    2. Always keep correct, valid & updated information of beneficiaries as well as service providers in RCH portal.

     

    U. ANMOL Application:-

    • At present data entry is being done through Anmol application in the state. It has provision given for data entry both online and offline mode. Anmol application is available on Google Play Store.
    • Eligibility criteria of health care workers for using Anmol application is registration of their name and mobile number on RCH portal
    • User ID- Health worker’s RCH ID on RCH portal and
    • Password- registered mobile number of health worker on RCH portal
    • After logging in for the first time with the concerned healthcare worker, the sub center data is downloaded through the Anmol application. Data entry is available both online and offline.
    • Data needs to be synchronized time to time whenever internet connectivity is available. Data gets automatically updated on RCH portal server through ANMOL application

     

    V. Kilkari:-

     

    • Kilkari program has been launched in Maharashtra state on 7th February 2024.
    • Under the Kilkari Scheme, every registered woman and mother of children on the RCH portal is being informed about her/his child’s health condition through free, weekly and timed 72 audio messages in Marathi language.
    • The said message and various information are being given on mobile phones from the second trimester of pregnancy till the child is 1 year old. This will provide necessary information and guidance to the beneficiary.
    • Under the Kilkari scheme, every registered woman and mother of children on the RCH portal is being informed about her/child’s health status through messages in Marathi language on the registered mobile number.

    Beneficiary:

    People

    Benefits:

     प्रजनन व बाल आरोग्‍य पोर्टल प्रकल्‍पाच्‍या माध्‍यमातून गरोदर माता व बालके यांना दिलेल्‍या सेवांची नोंदणी व पाठपुरावा करुन माता मृत्‍यू व अर्भक मृत्‍यू दर कमी करण्‍यासाठी प्रभावी नियंञण करणे हा या प्रकल्‍पाचा उददेश आहे. 

    How To Apply

    RCH Portal